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Spotlight PEPPOL BIS Billing 3.0 The EU e-invoicing mandate is here — France Sept 2026, Belgium Jan 2026, Germany 2025.

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X12 194 — Grant or Assistance Application

The 194 documents a grant or financial assistance application from an organization to a federal, state, or foundation funding agency.

Purpose

The 194 is used in Grants.gov, SAM.gov (federal), state grant portals, and private foundations to transmit a structured application: applicant organization, proposed project, budget, period, deliverables, electronic signatures.

It integrates with the SF-424 (Standard Form 424) ecosystem and Common Federal Grant Standards. Acknowledged by 997; the business response is an award letter (often non-EDI) or a 194 follow-up (request for additional information). Post-award funding adjustments flow through 521 (Income or Asset Offset).

Envelope structure

The 194 travels within the three X12 envelope levels (ISA/IEA, GS/GE with functional group GR, and ST/SE). Didactic example in release 004010:

x12 example-194.x12 
ISA*00*          *00*          *ZZ*ACMENONPROF   *ZZ*USDHHS         *260514*1730*U*00401*000000194*0*P*>~
GS*GR*ACMENONPROF*USDHHS*20260514*1730*1*X*004010~
ST*194*0001~
BGN*00*GR-2026-0042*20260514~
N1*AP*ACME NONPROFIT INC*24*EIN-12-3456789~
N1*FA*US DEPT OF HEALTH AND HUMAN SVCS*24*CFDA-93~
REF*ZZ*CFDA-93.667~
REF*ZZ*FOA-HHS-2026-001~
DTM*RT*20260701~
DTM*RT*20290630~
LX*1~
AMT*ZZ*2400000.00~
MSG*COMMUNITY HEALTH WORKER PILOT~
SE*10*0001~
GE*1*1~
IEA*1*000000194~

Common segments

  • Header — ST, BGN, DTM*RT (project period).
  • Parties — N1*AP (Applicant), N1*FA (Funding Agency).
  • Program — REF*ZZ (CFDA / Assistance Listing Number), REF*ZZ (FOA — Funding Opportunity Announcement).
  • Budget — LX loop: AMT*ZZ (requested amount per category: personnel, equipment, travel, indirect), MSG (description).
  • Summary — SE.

Common pitfalls

  • SAM.gov registration: every federal grant requires an active UEI (Unique Entity Identifier) in SAM.gov; a 194 without a valid UEI is rejected before substantive review.
  • Indirect cost rate: the indirect rate must follow a Negotiated Indirect Cost Rate Agreement (NICRA) or the 10% de minimis; a fabricated rate routes the 194 to OIG audit.
  • Period vs award date: DTM*RT is the requested project period; the effective award date may differ if the agency defers the start. Do not confuse with the submission window (FOA close date).

Documentation

The code 194 and the name Grant or Assistance Application are public and listed on x12.org/products/transaction-sets. The complete structure of loops, qualifiers and code lists is distributed by DISA via the proprietary Implementation Guides (TR3). ediverse.io covers only public concepts, the envelope and didactic examples.