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X12 130 — Student Educational Record (Transcript)

The 130 transmits a student's academic record between educational institutions, employers, or government agencies. The historic EDI standard for the US education sector.

Purpose

The 130 transmits a student's academic dossier: identity, curriculum, degrees, courses taken with grades and credits, periods of study. It is used during transfer between universities, an employment application that requires diploma verification, or an administrative check at an agency (NSC — National Student Clearinghouse).

In practice, PESC XML (Postsecondary Electronic Standards Council) has largely replaced the 130 in US higher education, but the 130 remains in use at secondary-education systems and certain enterprise employers.

Envelope structure

The 130 travels in a functional group TR (Transcript). Didactic example in release 004010:

x12 example-130.x12 
ISA*00*          *00*          *ZZ*ACMEUNIV      *ZZ*ACMEEMPLOYER  *260514*1000*U*00401*000000130*0*P*>~
GS*TR*ACMEUNIV*ACMEEMPLOYER*20260514*1000*1*X*004010~
ST*130*0001~
BGN*00*TRN-2026-001*20260514~
NM1*1P*1*DOE*JANE****34*123456789~
N1*BL*ACME UNIVERSITY*92*UN-0001~
LX*1~
ASM*PD*UG*1*120*4.0*Bachelor of Science Computer Science~
DTP*102*D8*20250515~
SE*7*0001~
GE*1*1~
IEA*1*000000130~

The BGN opens the transaction. NM1 identifies the student (qualifier 1P / Patient / Student with SSN). N1 identifies the issuing institution (BL = Building / Place). The LX loop holds ASM (Academic Summary) with degree, level, credits, GPA, title. DTP states the conferral date.

Common segments

  • Header — ST, BGN (Beginning Segment).
  • Student — NM1 (1P with national identifier), DMG (Demographics), REF (SSN, student ID).
  • Issuing institution — N1 (BL = Place / Building), N3/N4.
  • Coursework — LX loop with ASM (Academic Summary), CRC (Conditions Indicator), CRS (Course Detail).
  • Dates — DTP (qualifier 102 = Issue Date, 103 = Effective Date).
  • Summary — SE.

Common pitfalls

  • FERPA: the 130 carries academic information; transmission must comply with FERPA (Family Educational Rights and Privacy Act) with explicit student consent.
  • Sensitive SSN: avoid the SSN in NM109; prefer a national education identifier (NSC ID) or an institution GUID.
  • Grade format: grades are transmitted on the issuing institution's scheme (letter, numeric, GPA 4.0); the recipient applies its mapping.

Documentation

The code 130 and the name Student Educational Record (Transcript) are public and listed on x12.org/products/transaction-sets. PESC publishes XML standards that have largely replaced the 130 in higher education, available at pesc.org.