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Spotlight PEPPOL BIS Billing 3.0 The EU e-invoicing mandate is here — France Sept 2026, Belgium Jan 2026, Germany 2025.

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X12 875 — Grocery Products Purchase Order

The 875 is the grocery-specialized purchase order: structural variations on the standard 850 to absorb UPC, deposit, slotting specifics.

Purpose

The 875 documents a grocery retailer's purchase order (Kroger, Albertsons, Publix) to a grocery supplier: standard elements (parties, lines, dates) plus grocery extensions — UPC mandatory as the leading ID, deposit codes for returnable containers, slotting fees, promotion codes attached at line.

Established in North American grocery as a complement to the 850 when grocery specifics (deposits, case + each packs, FMI code list) overflowed the generic 850. Acknowledged by 997, it triggers a 876 (Grocery PO Change) or an 880 (Grocery Invoice).

Envelope structure

The 875 travels within the three X12 envelope levels (ISA/IEA, GS/GE with functional group SG, and ST/SE). Didactic example in release 004010:

x12 example-875.x12 
ISA*00*          *00*          *ZZ*ACMEGROCERY   *ZZ*ACMEFOODS     *260514*0930*U*00401*000000875*0*P*>~
GS*SG*ACMEGROCERY*ACMEFOODS*20260514*0930*1*X*004010~
ST*875*0001~
BCH*00*SA*PO-GR-78901*SP*20260514**20260520~
N1*BY*ACME GROCERY CO*92*0001~
N1*ST*ACME WAREHOUSE 8*92*W-8~
N1*VN*ACME FOODS INC*92*V-0042~
LIN*1*UP*004900000123*UN*CS-0123~
PO1*1*30*CA*18.00**UP*004900000123~
SLN*1*1*A*240*EA**UP*004900000777~
PID*F****GRANOLA BARS CASE OF 24~
REF*DC*DEP-NJ-0.05~
LIN*2*UP*004900000456*UN*CS-0456~
PO1*2*15*CA*22.50**UP*004900000456~
PID*F****JUICE CASE OF 12~
CTT*2~
SE*15*0001~
GE*1*1~
IEA*1*000000875~

Common segments

  • Header — ST, BCH (Beginning Segment for Grocery PO), DTM.
  • Parties — N1 (BY, ST, VN).
  • Lines — LIN loop (UPC in UP mandatory) with PO1, SLN (Subline Detail for inner pack), PID, REF*DC (Deposit Code).
  • Promotion — SAC (Service / Allowance / Charge) at line level.
  • Summary — CTT, SE.

Common pitfalls

  • UPC vs GTIN: US grocery sticks to UPC-A (12 digits); encoding GTIN-14 in LIN*UK or LIN*EN can break decoding if the partner does not support the qualifier shift.
  • Case pack vs each: PO1 carries the order at case level; SLN must describe each-level content for slotting and pack-break at store. Without SLN, inventory loses granularity.
  • Promotion codes: the FMI (Food Marketing Institute) list dominates generic codes; a free SAC code may be refused in retail compliance.

Documentation

The code 875 and the name Grocery Products Purchase Order are public and listed on x12.org/products/transaction-sets. The complete structure of loops, qualifiers and code lists is distributed by DISA via the proprietary Implementation Guides (TR3). ediverse.io covers only public concepts, the envelope and didactic examples.