seev.003 — Meeting Entitlement Notification

The shareholder voting eligibility notice for a meeting. The custodian communicates to the registered holder the exact number of voting rights allocated for the meeting and the deadline to cast the vote.

Purpose and place in the flow

seev.003 is the personalised voting-right update. Where seev.001 communicates the general convening, seev.003 tells each registered holder:

• The exact number of shares held at record date.
• The number of votes corresponding (sometimes 1 share = 1 vote, sometimes weighted via dual-class, e.g. Google A/C).
• The cut-off date before which to send the vote (seev.004).
• The registered holder identity and address (for paper votes alongside electronic proxy).

For institutional shareholders, seev.003 is processed automatically by the proxy voting agent (Broadridge, ISS, Glass Lewis). For US retail holders, transit via Broadridge on the ProxyVote.com platform.

XML structure

• Id — unique notification identifier.
• MtgRef — meeting reference.
• FinInstrmId — ISIN.
• AcctDtls — registered holder account details, identity, address.
• Entitlmnt — eligible share quantity + number of votes allocated.
• RecDt — record date.
• CutOffDt — voting deadline.

Key fields

• Entitlmnt/Qty/Unit — number of shares eligible at record date.
• Entitlmnt/VoteEntmnt/Nb — number of votes allocated (typically = Qty, except dual-class).
• RecDt — record date for eligibility determination.
• CutOffDt — deadline to submit votes via seev.004.
• AcctDtls/EligPosId — unique eligible position identifier (reference for seev.004).

XML example

BNP Paribas notifies the John Smith Family Trust (registered holder of 5,000 Apple shares) of its eligibility to vote at Apple's AGM on 12 April 2026. Record date 29 March 2026, cut-off 10 April 2026 (2 business days before the meeting):

<?xml version="1.0" encoding="UTF-8"?>
<Document xmlns="urn:iso:std:iso:20022:tech:xsd:seev.003.001.07">
  <MtgEntitlmntNtfctn>
    <Id>MTGENT-AAPL-2026-BNPP-001</Id>
    <MtgRef>
      <MtgId>AAPL-AGM-2026</MtgId>
      <IssrMtgId>APPLE-AGM-2026-MARCH</IssrMtgId>
      <MtgDtAndTm>2026-04-12T10:00:00Z</MtgDtAndTm>
      <Tp><Cd>AGM</Cd></Tp>
    </MtgRef>
    <FinInstrmId>
      <ISIN>US0378331005</ISIN>
    </FinInstrmId>
    <AcctDtls>
      <AcctOwnr>
        <Id>
          <AnyBIC><AnyBIC>BNPAFRPP</AnyBIC></AnyBIC>
        </Id>
      </AcctOwnr>
      <SfkpgAcct>
        <Id>BNPPSAFEKEEP-NYSE-001</Id>
      </SfkpgAcct>
      <EligPosId>EP-AAPL-AGM-2026-001</EligPosId>
      <RegnAdr>
        <StrtNm>123 Main Street</StrtNm>
        <BldgNb>1</BldgNb>
        <PstCd>10001</PstCd>
        <TwnNm>New York</TwnNm>
        <Ctry>US</Ctry>
      </RegnAdr>
    </AcctDtls>
    <Entitlmnt>
      <Qty><Unit>5000</Unit></Qty>
      <SctyEntmntTp><Cd>AVAI</Cd></SctyEntmntTp>
      <VoteEntmnt>
        <Nb>5000</Nb>
      </VoteEntmnt>
    </Entitlmnt>
    <RecDt>2026-03-29</RecDt>
    <CutOffDt>2026-04-10</CutOffDt>
  </MtgEntitlmntNtfctn>
</Document>

• Entitlmnt/Qty/Unit = 5000 — 5,000 eligible shares.
• Entitlmnt/VoteEntmnt/Nb = 5000 — 5,000 votes (Apple = 1 share / 1 vote).
• RecDt = 2026-03-29 — record date.
• CutOffDt = 2026-04-10 — submit vote before this date.
• EligPosId — unique identifier to carry into seev.004.

Common pitfalls

• Miscomputed VoteEntmnt — for dual-class, multiply Qty by the voting multiplier (10x for Google C class for example).
• Missing CutOffDt — without a deadline, the investor doesn't know when to vote. Always mandatory.
• Notification too late — seev.003 must reach the registered holder at least 7 days before cut-off, ideally 14 days. Otherwise vote logistically impossible.
• Missing or divergent EligPosId — without an identifier, custodian ↔ registrar matching fails.
• Incomplete RegnAdr — the address must be complete for paper votes (notably US). Otherwise the proxy material cannot be sent.

Related messages

• seev.001 — Meeting Notification (general convening).
• seev.002 — Meeting Cancellation.
• seev.004 — Meeting Instruction (the actual vote).
• seev.008 — Meeting Vote Execution Confirmation.