e-Sigilii — digital fiscal seals

e-Sigilii is Romania's national digital fiscal seal system applied to excisable goods (tobacco, alcohol, wine, spirits). Distinct from e-Transport — which covers physical movement — e-Sigilii identifies each individual sale unit through a tamper-proof UID, scannable throughout the supply chain.

What is e-Sigilii?

The e-Sigilii system progressively replaces paper fiscal stamps (timbre fiscali, formerly marca de timbru) by digital UIDs. Concretely, for a cigarette pack or a spirit bottle, the unit must bear:

• a 2D QR code encoding the UID and an ANAF verification hash;
• an alphanumeric UID in clear, naked-eye legible (24 characters, format RO-XX-YYYYYY-NNNN-CHK);
• a physical security element (fluorescent ink, specific hologram) to resist low-tech copying.

The UID is generated by CNIMI (Compania Națională Imprimeria Națională, a state-owned printer) on ANAF order. Producers / importers purchase UID series from CNIMI and consume them in line with their production. Each consumed UID is tracked in the ANAF database.

Excisable goods covered

The 2026 e-Sigilii scope covers excisable products listed in Codul Fiscal Title VIII Excises:

UID format and seal structure

The UID is a structured alphanumeric identifier:

• Country prefix: RO- mandatory.
• Category code: TB (tobacco), AL (alcohol), VN (wine), BR (beer), EL (e-liquids), GZ (gas).
• Producer code: 6 digits assigned by ANAF to the producer / importer (distinct from CIF, an e-Sigilii-specific code).
• Sequential series: 4 alphanumeric characters identifying the production series.
• Checksum: 3 control characters computed by the ANAF algorithm (mod 37-2).

Example: RO-TB-123456-A4F2-9X7 for a cigarette pack from producer 123456, series A4F2.

Issuance and application flow

1. UID series order. The producer orders from CNIMI a series of N UIDs via the /comanda/serie API (anchored on their SPV account). Cost ~0.02 RON/UID + physical production fees.
2. Generation and delivery. CNIMI generates the UIDs, records them in the ANAF database (status emis) and delivers to the producer either in digital format (XML for autonomous printing) or physical format (pre-printed label rolls).
3. Application at production. The producer applies the seal (label or direct printing) on each sale unit before leaving the factory or before customs clearance (for importers).
4. Activation. At circulation entry, the producer declares activation of the UIDs via /activeaza. Status switches to activ.
5. Distribution tracking. Every transaction (wholesale sale, export, return) generates an e-Sigilii event linked to the UID, retained for 10 years.
6. Final deactivation. At the end-consumer sale (B2C retail point), the cash scan automatically generates UID deactivation via electronic fiscal cash register. Final status vandut.

Articulation with e-Factura and e-Transport

The e-Sigilii seal articulates with other ANAF flows:

• RO_CIUS e-Factura. For B2B sales (producer → wholesaler, wholesaler → retailer), the RO_CIUS invoice must reference the list of UIDs sold, via the RO extension of cac:InvoiceLine/cac:Item containing cbc:ID schemeID="ESIG".
• e-Transport. For excisable goods transport (beyond the e-Transport threshold), the UIT bordereau must enumerate the UIDs of transported products via bunuriTransportate/listaSigilii.
• D406 SAF-T. D406 MovementOfGoods must reference UIDs leaving stock for ANAF cross-validation.
• Fiscal cash registers. At the final point of sale, the fiscal cash register (equipped with a QR scanner) reads the UID at checkout scan and triggers the daily ANAF Z report with deactivated UIDs.

ANAF and customs controls

• Scan controls. Any ANAF, DG Vamă or economic police officer can scan a UID via the ANAFsecure mobile app: immediate return of status (activ, vandut, expirat, sustras, falsificat).
• Physical authenticity verification. Beyond the QR, officers can verify physical security elements (ink, hologram). A low-tech copy is immediately detected.
• Borders. At import/export, DG Vamă systematically verifies seals for excisable goods — in synergy with e-Transport UIT controls.
• Downstream distribution controls. Inspections in shops / restaurants to verify that excisable products sold bear an active seal. Contraband (unsealed contraband tobacco) is the #1 target of the system.

Common pitfalls

• Confusing e-Sigilii and e-Transport. e-Transport is the transport bordereau (UIT per transport). e-Sigilii is the seal per unit of excisable product. An e-Transport cigarette shipment typically contains thousands of e-Sigilii UIDs.
• Late activation. An unactivated UID before circulation is in emis status — invalid for sale, an ANAF control would trigger confiscation.
• Paper vs digital seal in transition. Until 31 December 2025, some tobacco/alcohol references may coexist with the old paper seal (timbru fiscal). From 1 January 2026, only e-Sigilii is valid.
• Reinvoicing and UID. When reinvoicing between wholesalers, the UIDs must be referenced in every RO_CIUS e-Factura invoice — not only the first. Otherwise ANAF cross-validation discrepancy.
• Non-EU export. For non-EU exports, e-Sigilii seals must be removed or neutralised before export, with specific /desactiveazaExport declaration. Otherwise, the UID remains active in the ANAF database and generates phantom alerts.

Cross-links

• Romania hub — full e-Factura ANAF
• e-Factura — pure RO_CIUS clearance
• e-Transport — companion document
• SPV — Spațiul Privat Virtual
• D406 — Romanian SAF-T
• Romanian VAT regimes
• ANAF — official e-Sigilii portal
• Codul Fiscal — Title VIII Excises
• CNIMI — Compania Națională Imprimeria Națională